Role-Based Resources

Project team, business and customer collaboration

Once given access to the system, a user can pre-register a project on the portal. The user adding the project is automatically assigned as the project manager of the project and then assigns a project sponsor, project owner and team members to the project.

On submission of a new project, an email is sent to all the project role players providing them with information on the project as well as a summary of their responsibilities. Approval of the project occurs when the project manager has completed the Project Initiation Document (PID) and submitted this to the Project Sponsor, Project Owner and any other nominated approvers for on-line approval.

The Project Portal administrator captures all required resources onto the portal. Resource roles can differ for each project and the same individual can have different roles in different projects i.e. be the project manager of one project and the team member of another.

Typical roles include:

  • Project Sponsor
  • Project Owner
  • Project Manager and
  • Team Members

Note: The Portal Administrator role would typically be allocated to an individual working in the project office. If your organisation does not have a project office, it should be someone who is involved in the overall prioritisation, administration and management of projects and who has authority in these areas.